Privacy policy & GDPR

Hobby Health LTD | Company number: 14927982 | All rights reserved Registered Office: Unit A, 82 James Carter Road, Mildenhall, Suffolk, IP28 7DE, United Kingdom 

________________Privacy Statement________________

At HobbyHealth, we value your privacy and are committed to protecting your personal information. This Privacy Statement outlines how we collect, use, and safeguard the data we gather through our employee hobby app ("the App"). Please read this statement carefully to understand our practices regarding your personal information and how we handle it.

Information We Collect:

We collect and process various types of data when you use our App, including but not limited to:

Personal Information: We may collect your name and email address provided during registration or while using the App.

Hobby Preferences: We gather information about the hobbies you are interested in, the hobbies you practice, and the locations where you engage in these activities.

Colleague Interactions: We track the interactions you have with your colleagues, such as messaging, sharing hobbies, and viewing colleagues' posts.

App Usage Data: We collect data about your interactions with the App, including clicks on hobbies and other app features.

Use of Information:

We use the information we collect for the following purposes:

·         To provide you with access to the App and its features.

·         To personalize your experience and show you relevant hobbies, locations, and colleague interactions.

·         To facilitate communication and engagement with your colleagues within the App.

·         To analyze trends and improve the App's functionality, user experience, and content.

·         To share aggregated and anonymized data with your employer to provide insights into employee interests and preferences.

Data Sharing:

We may share your information in the following circumstances:

With your employer: We share broad data, including personal information at your request, with your employer as stated in our terms and conditions. This allows them to monitor employee engagement, track usage trends, and make informed decisions related to employee benefits and engagement initiatives.

With service providers: We may engage third-party service providers to assist with app development, data analysis, hosting, customer support, or other operational needs. These providers are contractually bound to handle your information securely and only use it for the intended purposes.

For legal compliance: We may disclose your information to comply with applicable laws, regulations, legal processes, or enforceable governmental requests.

Data Security:

We take appropriate technical and organizational measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. We regularly review our security practices to ensure the ongoing confidentiality, integrity, and availability of your data.

Your Choices:

Account Settings: You can review and update your personal information and privacy preferences within the App's settings.

Marketing Communications: You have the option to opt-in and opt-out of receiving marketing communications via email from us by following the instructions provided in such communications as well as the toggle setting within the app

Retention of Data:

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Statement, unless a longer retention period is required or permitted by law. Please see our account deletion page to process requests for removing data.

Children's Privacy:

The App is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children without appropriate parental consent. If you believe we have inadvertently collected information from a child, please contact us immediately.

Changes to this Privacy Statement:

We may update this Privacy Statement from time to time to reflect changes in our practices, legal requirements, or app functionality. We encourage you to periodically review this statement for any updates and we will notify you via email of any changes.

Contact Us:

If you have any questions, concerns, or requests regarding this Privacy Statement or our data practices, please contact us at Hello[@]hobbyhealth.co.uk.

By using the App, you consent to the collection, use, and disclosure of your information as described in this Privacy Statement.

Effective Date: [1/07/2023]

________________GDPR Statement________________

This GDPR Statement describes how [Hobby Health LTD] complies with the General Data Protection Regulation (GDPR) when processing personal data of individuals in the United Kingdom (UK). We are committed to protecting the privacy and rights of our users, and this statement outlines our data processing practices. Please read this statement carefully to understand your rights and how we handle your personal information.

Data Controller and Contact Information:

HOBBY HEALTH LTD - Company number: 14927982, located at [Unit A, 82 James Carter Road, Mildenhall, Suffolk, IP28 7DE, United Kingdom], acts as the data controller for the personal data collected and processed through our mobile app ("the App"). If you have any questions or concerns regarding the processing of your personal data, please contact us at Hello[@]hobbyhealth.co.uk.

Legal Basis for Processing:

We rely on the following legal bases for processing personal data:

Contractual Necessity: Processing is necessary for the performance of the contract between us and the user (the employee) or for taking steps at the request of the user prior to entering into an agreement.

Consent: Processing is based on the user's explicit consent, which is obtained during the registration process or through specific consent requests within the App.

Types of Personal Data Collected:

We collect and process the following types of personal data:

Identity and Contact Information: This includes your name, email address, and other contact details provided during registration.

Hobby Preferences and Interests: We gather information about your hobbies, hobbies you practice, and locations where you engage in these activities.

Colleague Interactions: We track the interactions you have with your colleagues, such as messaging, sharing hobbies, and viewing colleagues' posts.

App Usage Data: We collect data about your interactions with the App, including clicks on hobbies and other app features.

Purpose and Use of Personal Data:

We process personal data for the following purposes:

Providing access to the App and its features.

Personalizing the user experience and showing relevant hobbies, locations, and colleague interactions.

Facilitating communication and engagement with colleagues within the App.

Analysing trends and improving the App's functionality, user experience, and content.

Fulfilling our contractual obligations with the user's employer when facilitating the reimbursement process for practiced hobbies (whereby the employer is funding employee participation in hobbies).

Sharing aggregated and anonymized data with the employer for employee engagement analysis.

Data Sharing and Transfers:

We may share your personal data in the following circumstances:

With your employer: We may share personal data, as specified in our terms and conditions, with your employer to fulfil contractual obligations and provide insights into employee interests and preferences.

With Service Providers: We may engage third-party service providers, for app development, data storage, hosting, customer support, or other operational needs. These providers are contractually bound to handle your information securely and only use it for the intended purposes.

Legal Compliance and Protection: We may disclose personal data if required to comply with applicable laws, regulations, legal processes, or enforceable governmental requests.

Data Transfers Outside the UK:

We may transfer personal data to countries outside the UK or the European Economic Area (EEA) for the purposes stated in this statement. In such cases, we will ensure appropriate safeguards are in place to protect your personal data, as required by applicable data protection laws.

Data Retention:

We retain personal data only for as long as necessary to fulfil the purposes outlined in this GDPR Statement or as required by law. We have defined data retention periods based on the specific categories of personal data we process.

Data Subject Rights:

As an individual located in the UK, you have certain rights regarding your personal data under the GDPR. These rights include:

Right to Access: You can request access to your personal data held by us.

Right to Rectification: You have the right to correct any inaccurate or incomplete personal data.

Right to Erasure: You can request the deletion of your personal data under certain circumstances.

Right to Restriction of Processing: You have the right to restrict the processing of your personal data in certain situations.

Right to Data Portability: You can request a copy of your personal data in a structured, commonly used, machine-readable format.

Right to Object: You have the right to object to the processing of your personal data based on legitimate interests or for direct marketing purposes.

Right to Withdraw Consent: If processing is based on your consent, you have the right to withdraw your consent at any time.

To exercise your rights or make inquiries about them, please contact us using the contact details provided in this statement.

Security Measures:

We implement appropriate technical and organizational measures to ensure the security and confidentiality of your personal data, protecting it against unauthorized access, alteration, disclosure, or destruction.

Changes to this GDPR Statement:

We may update this GDPR Statement from time to time to reflect changes in our data processing practices or legal requirements. We encourage you to review this statement periodically and we will notify you of any changes via the app.

Effective Date: [1/07/2023]